# Set up the directory

**Category:** [Employee Directory](https://help.totalctrl.app/hc/totalctrl/totalctrl-help-center/en-US/categories/employee-directory)
**Updated:** 2026-10-04

Open **Employee Directory** from the Apps page. Active members of your workspace already appear automatically — here's how to flesh it out.
## 1. Create departments

Go to *Departments* and add your org units. Departments can be nested (e.g. Engineering → Platform), have a head, a colour, and a location.
## 2. Set org details

On any profile, an admin can set job title, department, manager, location, employment type, start date, and visibility. The manager you set is what builds the org chart.
## 3. Bulk import (optional)

Use *Import* to upload a CSV. People are matched by email; departments are created automatically and reporting lines are linked from a `manager_email` column.
## 4. Tune settings

Under *Settings* you control the default profile visibility, which fields employees may not self-edit (locked fields), whether profile changes need approval, and whether birthdays/anniversaries show.

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## Related Articles

- [Profiles and self-service editing](https://help.totalctrl.app/en-US/articles/profiles-and-self-service)
- [The org chart](https://help.totalctrl.app/en-US/articles/directory-org-chart)
- [Provision users with SCIM (Okta, Microsoft Entra)](https://help.totalctrl.app/en-US/articles/scim-provisioning)
- [Employee Directory overview](https://help.totalctrl.app/en-US/articles/employee-directory-overview)
- [Sync your HRIS (BambooHR)](https://help.totalctrl.app/en-US/articles/hris-sync)

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