# Profiles and self-service editing

**Category:** [Employee Directory](https://help.totalctrl.app/hc/totalctrl/totalctrl-help-center/en-US/categories/employee-directory)
**Updated:** 2026-08-19

Each person has a profile they can keep up to date themselves, while sensitive fields stay under admin control.
## Editing your profile

Open *My Profile* to add a photo, pronouns, bio, skills (comma-separated), phone numbers, office, and links (LinkedIn, GitHub, X, website).
## Locked fields

Admins can lock fields like job title, department, manager, employee number, start date, and employment type so only admins (or your HRIS) own them. Locked fields appear read-only on the self-service form.
## Change approvals

If your admin turns on approvals, edits to locked fields are submitted for review instead of applied immediately. Admins approve or reject them from the *Approvals* queue, and the employee is notified of the decision.
## Custom fields

Admins can define extra profile fields (text, dropdown, date, etc.) under *Custom Fields*, and choose whether employees can edit each one.

---

## Related Articles

- [Employee Directory overview](https://help.totalctrl.app/en-US/articles/employee-directory-overview)
- [Provision users with SCIM (Okta, Microsoft Entra)](https://help.totalctrl.app/en-US/articles/scim-provisioning)
- [API, webhooks, and AI tools](https://help.totalctrl.app/en-US/articles/directory-integrations)
- [The org chart](https://help.totalctrl.app/en-US/articles/directory-org-chart)
- [Sync your HRIS (BambooHR)](https://help.totalctrl.app/en-US/articles/hris-sync)

---
[← Back to TotalCtrl Help Center](https://help.totalctrl.app/en-US/)