# Notes overview

**Category:** [Notes](https://help.totalctrl.app/hc/totalctrl/totalctrl-help-center/en-US/categories/notes-1)
**Updated:** 2026-08-19

## What Notes is for

**Notes** is your personal space to capture ideas, meeting notes, and knowledge inside TotalCtrl. Every note is private to you by default, and you can share individual notes with teammates in the same workspace when you want to collaborate.
## How Notes is organized

- **Notebooks** group related notes (for example *Projects* or *Personal*). You always have a default notebook called *My Notes*.
- **Tags** are lightweight labels you can apply across notebooks to filter notes by topic.
- **Pinned notes** stay at the top so the things you reference most are always one click away.
- **Trash** holds deleted notes until you restore them or delete them permanently.

## The sidebar

The left sidebar lists all your notebooks, your tags, a **Pinned** view, and **Trash**, each with a live count. Selecting any of them filters the note list. A search box at the top runs a full-text search across your note titles and content.
## Writing and enriching notes

Notes use a rich-text editor with formatting, lists, and links, and they autosave as you type. You can color-code cards, move notes between notebooks, and use built-in **AI templates** to generate a summary, action items, and key topics from a note's content.
## Get started

Read [Create and format a note](create-and-format-a-note), then learn to [organize with notebooks, tags, and pins](organize-with-notebooks-tags-and-pins), [share a note with your team](share-a-note-with-your-team), and [summarize and export notes](summarize-and-export-notes).

---

## Related Articles

- [Voice Notes and AI Transcription](https://help.totalctrl.app/en-US/articles/voice-notes-and-ai-transcription)
- [Share a note with your team](https://help.totalctrl.app/en-US/articles/share-a-note-with-your-team)
- [Notes Overview](https://help.totalctrl.app/en-US/articles/notes-overview)
- [Summarize and export notes](https://help.totalctrl.app/en-US/articles/summarize-and-export-notes)
- [Capture and transcribe a voice note](https://help.totalctrl.app/en-US/articles/capture-and-transcribe-a-voice-note)

---
[← Back to TotalCtrl Help Center](https://help.totalctrl.app/en-US/)