# Set up members and rates

**Category:** [Time Tracking](https://help.totalctrl.app/hc/totalctrl/totalctrl-help-center/en-US/categories/time-tracking)
**Updated:** 2026-10-04

Before anyone can track time, an admin enrolls them as a Time Tracking member.
## Add members

- Open *Time Tracking → Members & Rates*.
- Pick a teammate, choose a role, and optionally set a default hourly rate.

## Roles

- **Member** — logs their own time and submits timesheets.
- **Approver** — can also review and approve/return other people's timesheets.
- **Admin** — full access: members, project billing, settings, reports, and invoicing.

## Default rates

A member's default rate is used when no more specific rate applies. You can override it per project (see [project billing](project-billing-and-budgets)), and there's also a workspace-wide default in *Settings*.

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## Related Articles

- [Create a custom field](https://help.totalctrl.app/en-US/articles/timetracking-create-custom-field-1)
- [Filter, sort and group reports by a custom field](https://help.totalctrl.app/en-US/articles/timetracking-reporting-custom-fields)
- [Logging time with custom fields](https://help.totalctrl.app/en-US/articles/timetracking-logging-with-custom-fields)
- [Track your time](https://help.totalctrl.app/en-US/articles/track-your-time)
- [Custom fields in the API and AI tools](https://help.totalctrl.app/en-US/articles/timetracking-custom-fields-api-1)

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