# Managing Bills and Expenses

**Category:** [Accounting](https://help.totalctrl.app/hc/totalctrl/totalctrl-help-center/en-US/categories/accounting)
**Updated:** 2026-10-04

## Bills (money you owe)

Bills track amounts owed to suppliers. Go to **Accounting → Bills → New bill**. Bills move through: Draft → Awaiting Payment → Paid.

## Expenses (employee spend)

Expenses approval workflow: Draft → Submitted → Approved → Paid (or Rejected). Attach a JPEG, PNG, or PDF receipt — TotalCtrl OCR extracts the amount, date, merchant, and description automatically.

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## Related Articles

- [Payroll: connect Gusto or record runs manually](https://help.totalctrl.app/en-US/articles/payroll)
- [Accounting overview](https://help.totalctrl.app/en-US/articles/accounting-overview-1)
- [Create and send an invoice](https://help.totalctrl.app/en-US/articles/create-an-invoice)
- [Reconcile your bank feed (with AI categorization)](https://help.totalctrl.app/en-US/articles/bank-reconciliation)
- [Accounting overview](https://help.totalctrl.app/en-US/articles/accounting-overview-2)

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